1.3 You also have a responsibility not to approve these financial statements unless you are satisfied that they give a true and fair view of the assets, liabilities, financial position and profit and loss of the company.
1.4 You have instructed us to prepare abridged accounts under The Small Companies and Groups (Accounts and Directors’ Report) Regulations 2008 as amended by The Small Companies, Partnerships and Groups (Accounts and Reports) Regulations 2015. Your responsibilities as directors are to obtain the necessary consents and ensure the required statement is delivered to the registrar.
1.5 You are responsible for safeguarding the assets of the company and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
1.6 You are also responsible for determining whether, in respect of the year, the company meets the conditions for exemption from an audit of the financial statements set out in section 477 [or 479A or 480] of the Companies Act 2006, and for determining whether, in respect of the year, the exemption is not available for any of the reasons set out in sections 476, 478 and 479 [479B or 481].
1.7 You are responsible for ensuring that the company complies with the laws and regulations that apply to its activities, and for preventing non-compliance and for detecting any that occurs.
1.8 You have undertaken to make available to us, as and when required, all the company’s accounting records and related financial information, including minutes of management and shareholders’ meetings necessary for the compilation of the financial statements and you will make full disclosure to us of all relevant information.
1.9 Where applicable, you have agreed that your staff will be responsible for:
• keeping records of receipts and payments;
• reconciling the balances monthly with the bank statements;
• keeping posted and balanced the purchase and sales ledgers;
• preparing a detailed list of ledger balances;
• preparing details of the annual stocktaking suitable priced and extended.
1.10 Where financial information is to be published, which includes a report by us or is otherwise connected to us, on the company’s website or by other electronic means, it is your responsibility to advise us of the intended electronic publication before it occurs and to ensure that any such publication properly presents the financial information and our report. We reserve the right to withhold consent to the electronic publication of our report if it, or the financial statements, are to be published in an inappropriate manner. It is your responsibility to ensure there are controls in place to prevent or detect quickly any changes to that information. We are not required to review such controls nor to carry out ongoing reviews of the information after it is first published. The maintenance and integrity of the company’s website is your responsibility and we accept no responsibility for changes made to such information after it is first posted.
1.11 Where applicable, in addition to your responsibilities under the Companies Act 2006, you are also responsible for compliance with the Companies (Audit, Investigations and Community Enterprise) Act 2004 and regulations made under it as applicable to community interest companies. These responsibilities include ensuring that the company is run in such a way that it will continue to satisfy the community interest test and for compliance with the provisions in respect of:• asset lock;• caps on interest and dividends; andthe preparation and delivery to Companies House of the annual Community Interest Company Report.1.12 You are responsible for sending in your books and records promptly so that we can prepare your accounts and tax returns to meet the filing deadlines. We hold no responsibility to chase you for information.
